Event production for F1 race week in Las Vegas
Expert Staging Productions handles event production for F1 race week in Las Vegas: hospitality suite staging and scenery, brand activations, viewing parties, branded backdrops, and after-parties. Our W-2 crews design, fabricate, and install around road closures and compressed access windows, working overnight when that's the only window, with one local point of contact from load-in to strike.
Race week rewards vendors who already know the city. Tell us your dates, venue, and scope, and we'll tell you how we'd build it. Get a quote.
Licensed and insured in Clark County and the State of Nevada.
What we build for race week
Race week turns every ballroom, rooftop, suite, and pool deck within reach of the circuit into event space. For the agencies and brand teams booking those spaces, it's corporate event production in Las Vegas on the city's hardest week. Here's what we build.
Hospitality suite builds
Staging, scenery, and finish work inside private suites and viewing spaces: platform risers, bar and lounge builds, and branded walls, with screens, sound, and lighting specced and integrated by our audio-visual production team for race week. Scenic and AV arrive on one truck, install on one schedule, and answer to one supervisor.
Brand activations and pop-up environments
Pop-up lounges, product showcases, and street-level brand environments, fabricated in our own shop as custom scenery on CNC and laser equipment. Because we build in-house, a design change in October doesn't wait on a third-party shop. It goes on our machines the same week.
Branded backdrops and photo moments
Step and repeats, press walls, and dimensional photo moments sized to the space you actually have, not the space in the deck. Our step and repeat backdrops install in hours once artwork is approved, which makes them one of the few race-week builds that can still book late.
Custom staging and scenic
DJ risers, presentation platforms, and elevated viewing decks built on our stage rental inventory, finished with custom staging and scenic treatment to match the room. ADA ramps come standard on staging builds.
Built for race week's compressed timeline
Race week is a logistics problem before it's a production problem. Road closures around the circuit go in weeks ahead of the race. Security perimeters tighten daily. Dock time and freight elevators get rationed, and every vendor in the city is loading in through the same narrow windows, many of them overnight only.
We plan builds for those windows instead of fighting them. Expert Staging Productions uses prefabricated modular systems to keep on-site install time short, the difference between making and missing a race week access window. Builds are fabricated and pre-fit in our Las Vegas shop, broken down into cased modules, and reassembled on-site fast.
The crew side is built the same way. Our installers are W-2 employees, background-checked and OSHA-certified, with a supervisor on every job, including the 2 a.m. calls. We're fully insured, and we've built for F1 race week before, so credential requirements, escort rules, and closure timing aren't surprises to us. When the schedule moves, and during race week it will, we adjust the plan the same night.
One call covers the whole build: staging, scenery, AV, backdrops, and the crew to install all of it. You're not coordinating 5 vendors through 5 separate credential lists in a locked-down city.
Planning race week from out of town
Most race-week events are planned from somewhere else: agencies in LA and New York, brand teams flying in for the week, planners in Phoenix or San Diego with a Las Vegas activation on the calendar. We're set up for exactly that.
You approve 3D renderings before anyone books a flight, typically within 2 to 3 business days of scoping the build. We receive and stage your shipments at our warehouse, handle delivery through race-week closures, and give you one Las Vegas point of contact who owns the build from load-in to strike. Your crew on the ground in Vegas, and it already knows which roads are closed.
What a race week quote includes
Race week builds are quoted to scope, not off a rate card. Your quote itemizes labor, fabrication, delivery and strike, and insurance, so you can see exactly what drives the number. To move fast, have your dates, venue or suite location, headcount, and scope ready. We respond to quote requests the same business day, and custom builds for race week should be locked by late summer.
Dates
Venue or suite location
Headcount
Scope
Producing during race week? Let's talk
Send us the dates and the idea. We'll come back with a rendering, a plan, and a straight answer on whether it can be built in the window you have. Get a quote, call 702-483-9250, or email info@expertstagingproductions.com.
Expert Staging Productions · 1045 Palms Airport Dr #110, Las Vegas, NV 89119 · 702-483-9250 · info@expertstagingproductions.com
Expert Staging Productions is an independent event production company and is not affiliated with Formula 1 or the Las Vegas Grand Prix.
Questions planners ask
How far in advance should we book event production for F1 race week?
Can you install overnight during race week?
Do you work with out-of-state agencies and brand teams?
What do you build for F1 race week?
How much does race week event production cost?
Let's build your event
Tell us your date, venue, headcount, and scope. A quote comes back the same business day. Call 702-483-9250 or send the details.